A Day in the Life of...Diana Gaona

Posted: September 10, 2019 9:00:00 AM CDT

For the past 7 years I have been part of Bell Library's Technical Services department. We recently joined forces with the Periodical’s Department to become the Resource Management & Discovery Team. The joining of these two departments makes our workflow smoother. Now if we have a question, we go to each other for answers and we are all together as a support team for our students, faculty, staff, and the community.

In July 18, 2018, I transitioned to my current position under the supervision of Derrik Hiatt, Director of Resource Management & Discovery. On a regular basis, as a Invoicing and Payment Specialist, my role is to track and monitor payment history of expenditures amount.

I also am responsible for recording and processing payment in our online library management system and IslanderBuy, the University’s accounting system. The importance of keeping track on every transaction across all types of accounts such as, the Approval Plan, Standing Orders, Firm Orders, Demand Driven Acquisitions (DDA), Subscription Renewals, Journal Packages, Kanopy, and GOBI subaccounts is to ensure timely payments for all library resources. 

Typically, when a vendor emails an invoice we wait or already have received all items accounted for against the invoice. We then, double check all object codes, commodity codes, and make sure documents have completed all their routing workflow. Keeping track of spending is something nearly everyone can benefit from.

When people think of jobs at the library, usually the librarian who sits at the reference desk helping people find books comes to mind. But there are many other types of jobs that help support access to materials and help make sure the library runs smoothly. This is what my day looks like at the library.

By: Diana Gaona

Category: Hello, from the Staff